Important Meeting Room Rental Information


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Regulations and Schedule of Room Rental Fees
Rates Effective July 1, 2007
AVAILABLE ROOMS:

 Library:

  Breckenridge Room  (Hours)
 Lower Level of City Hall:  Room A, B, C, D  (Hours)
 Headquarters Fire Station:   Multi-Purpose Community Room  (Hours)

PDF Application Form      (Adobe Reader Required)

GROUPS FOR WHICH NO FEE IS CHARGED:

  • Programs sponsored by the City
  • Meeting of Madison Heights non-profit (501 C3) political, educational organizations
  • Organizations where all members reside in Madison Heights (i.e. sports leagues, condo associations, etc.)
  • Service clubs that reside in Madison Heights
  • County, state and federal offices requesting usage for business use

GROUPS FOR WHICH $20 AN HOUR/MINIMUM OF 2 HOURS WILL BE CHARGED:

  • Any non-profit groups (must provide a copy of 501-C3 documentation) that do not reside in Madison Heights (this would include organizations such as Toy Dog Club, Trout Unlimited, etc.)
  • Any adult* group/club providing an activity to make money for the club/group
  • Any adult* group desiring to have instructional or social activity for their own benefit where a fee is assessed to participants

GROUPS FOR WHICH $30 AN HOUR/MINIMUM OF 2 HOURS WILL BE CHARGED:

  • Any group originating from a commercial, manufacturing or industrial establishment for employment of such establishments such as union meetings, company staff meetings
  • Groups other than civic, cultural, educational, political groups, deriving personal or financial gain such as sales meetings, investment clubs, training sessions, etc.
  • Any group not comprised of 75% Madison Heights residents. 

ADDITIONAL:

  • The Civic Center Park Shelter Building is not available for meetings other than those that may be sponsored by the City of Madison Heights or its Recreation Department.
  • None of the meeting rooms located in City Hall are available for private party usage such as: bridal or baby showers, wedding receptions, engagement parties, bachelor parties, Christmas or other Holiday parties, etc.
  • Any form of gambling and the usage of any alcoholic beverages are prohibited by City Ordinance in the usage of any City meeting rooms.
  • All City Meeting Rooms are non-smoking.

*Anyone reserving a meeting room must be a minimum of 21 years old.

RESERVATION PERIODS:
  • As of December 1st, we will accept applications for Jan/Feb/March.
  • As of March 1st, we will accept applications for April/May/June.
  • As of June 1st , we will accept applications for July/Aug/Sept.
  • As of September 1st,  we will accept applications for Oct/Nov/Dec.

 

AVAILABLE EQUIPMENT:
  • MM Projector
  • Extension Cords
  • Slide Projector
  • Screen
  • VCR (plays only 1 speed)
  • TV Monitor (color)
  • Coffee Pot
  • Filmstrip Slide Projector
  • Overhead Projector
  • Please be advised that some equipment, namely the 16 MM Projector is old and may not be replaced due to decreasing demand for this format.

 

ROOM CAPACITY:
  • City Hall Room A:  40
  • City Hall Room B:  30
  • City Hall Room C:  30
  • City Hall Room D:  10
  • Breckenridge Room:  50
  • Fire Station #1 Room: 50
  • Civic Center Park Shelter Bldg: 30
    •

 SPECIAL SERVICES:

If you need the elevator at City Hall, it must be requested.  (example:  Individuals with disabilities.)